I. Required Documents to Apply for Each Visa

This page shows what kinds of documents ICRRA and the related regulations require each applicant to submit in accordance with each type of visa and each type of application. 

The ministry of justice actually indicates more details on the required documents in its website and so on.

If you hire us, Nihonbashi Prime Legal Office, we shall help you to prepare the regulatory required documents.

II. To Apply for a Certificate of Eligibility or Change of Visa

First of all you can see what kinds of supplemental documents are required to submit with the following application in accordance with the visa to be applied for:

I.   application for certificate of eligibility「在留資格認定証明書交付申請書」

II.  application for change of status of residence”「在留資格変更許可申請書」

As for the new type of visa, "Designated Skilled Labor", see the bottom of this page.

"Diplomat"「外交」

a verbal note or any other document which certifies the position and the role of the applicant, issued by the government or the international organization

"Public Business"「公用」

a verbal note or any other document which certifies the position and the role of the applicant, issued by the government or the international organization

"Professor"「教授」

a document which certifies the contents, terms, the position and wages of the activities

"Artist"「芸術」

A. a document which certifies the contents, terms and the position of the activities

B. a material which clarifies achievements of the artistic activities

"Religious Activities"「宗教活動」

A. a document which certifies terms, the position and wages of the activities, issued by the institution which shall send the applicant 

B. a material which clarifies summaries of the sending institution and the accepting institution

C. a document which clarifies the position and  the history as a religionist or a priest

"Journalist"「報道」

a document which certifies terms of the sending , the position and wages, issued by the sending institution

"High Skilled Professional" (i)「高度専門職1号」

A. same materials as required for "professor", "Artist", "Religious Activities", "Journalist", "Business Manager", "Lawyer and Accountant", "Medical Care", "Researcher", "Instructor", "Engineer / Specialist in Humanities / International Services", "Intra-company Transferee", "Nursing Care", "Entertainer" or "Skilled Labor" in accordance with the expected activities
B.  a material which clarifies that the applicant should meet the criteria for each sub-type (a), (b) or (c) regulated by the ministry of justice

"High Skilled Professional" (ii)「高度専門職2号」

A.  a material which clarifies that the applicant should meet the criteria for each sub-type (a), (b) or (c) regulated by the ministry of justice

B. a material which clarifies that the applicant has executed the activities of "High Skilled Professional" (i)(a), (i)(b) or (i)(c), for more than or equal to three years, under eligibility or status of residence of the same

C.  a document which certifies that the applicant should be on its good behavior

"Business Manager"「経営・管理」

A. each of the following materials:
(a) copy of the business plan

(b) a copy of a certificate of registration of corporation or institution, if the business shall be executed by a corporation or an institution or a copy of a bylaw or any other documents showing that the business shall be executed by a corporation or an institution, if the registration has not completed yet

(c) a copy of income statement or any other same kind of document, unless the business has not been started yet

B. one of the following materials:
(a) a material which clarifies number of full time worker except for the applicant

also, if the workers are more than  or equal to two, a document which shows the payroll and copies of certificates of residence, residence cards or certificates of extra permanent residence
(b) a material which clarifies amounts of the capital money or total amounts of the equity
(c) other materials which clarify the scale of the business
C. a material which clarifies the summary of the business

D. a document which certifies the contents, terms, the position and wages of the activities 

E. a document which certifies the career and a certificate which certifies terms of studying management or supervision in a graduate school, if to be engaged in supervision of the business 

"Lawyer and Accountant"「法律・会計業務」

A. a document which clarifies that the applicant carries a license such as an attorney at law of oversea laws or a certified oversea accountant

B. a document which certifies the contents, terms, the position and wages of the activities

"Medical Care"「医療」

A. a material which clarifies the summary of the accepting institution
B. a document which clarifies that the applicant carries a license such as a doctor or a dentist
C. a document which certifies the contents, terms, the position and wages of the activities

"Researcher"「研究」

A. the following, if to be engaged in business of research under contracts with  public or private institutions in Japan
(a) a material which clarifies the summary of the accepting institution
(b) a certificate of a degree and a document which clarifies the career and other record of the applicant
(c) a material which certifies the contents, terms, the position, wages of the activities
B. the following, if an employee of an overseas office of a public or private institution which has headquarters, branches or other offices in Japan, shall be transferred from an oversea office to an office in Japan with limited terms of stay in Japan and engaged in research business at the office
(a) a document which shows the relation between the oversea office previously worked for and the domestic office to be transferred into
(b) a certificate of registration of the domestic office, a copy of income statements and a material which clarifies the contents of the business
(c) a document which certifies the contents of the job and the terms of working at the oversea office and a same kind of document at a domestic office, if the applicant has stayed in Japan and worked for a domestic office under eligibility of research within one year before of the transfer
D. a certificate of registration of the oversea office and a material which clarifies the summary of the oversea office
E. a document which certifies the contents, terms, the position and wages of the activities
F. a certificate of a degree and a document which certifies the career

"Instructor"「教育」

A. a document which clarifies the summary of the accepting institution料
B. a documents which certifies the academic background or a copy of a license on education
C. a document which certifies the career
D. a document which certifies the contents, terms, the position, wages of the activities

"Engineer / Specialist in Humanities / International Services"「技術・人文知識・国際業務」

A. a certificate of registration of the accepting institution and a copy of income statements of the institution
B. a material which clarifies the contents of the business of the accepting institution
C. a certificate of a degree or a document which certifies terms of studying the subject concerned with the activities, and a document which certifies the career
D. a document which certifies the contents, terms, the position and wages of the activities

"Intra-company Transferee"「企業内転勤」

A. a document which shows the relation between the oversea office and the domestic office
B. a certificate of registration of the domestic office,  a copy of income statements of the domestic office and a material which clarifies the contents of the business of the domestic office
C. a document which certifies the contents of the job and the terms of working at the oversea office and a same kind of document at a domestic office, if the applicant has stayed in Japan and worked for a domestic office under eligibility of research within one year before of the transfer
D. a certificate of registration of the oversea office and a material which clarifies the summary of the oversea office
E. a document which certifies the contents, term, the position, wages of the activities
F. a certificate of a degree and a document which certifies the career

"Nursing Care"「介護」

A. a material which clarifies the summary of the accepting institution
B. a certificate of a license of a certified care worker
C. a material which clarifies that the applicant has records of study and experience as a certified care worker regulated by the ministry of justice                                                     
D. a document which certifies the contents, terms, the position and wages of the activities

"Entertainer"「興行」

A.  the following, if to be engaged in activities of entertainment on drama, performance, singing, dancing or musical performance("entertainment of dram or others" for the below), other than the next paragraph
(a). a resume and a document which certifies the career of entertainment
(b). a certificate of registration of the institution with which the applicant shall make a contract, a copy of income statements of the institution and a material which clarifies the summary of the institution
(c). a material which clarifies the summary of the facility where the entertainment shall be made
(d). a copy of the contract on the entertainment
(e). a document which certifies the contents, terms, the position and wages of the activities
(f). the following, if to be engaged in activities of entertainment on drama or others under a contract with an institution regulated by the ministry of justice
1. a list of management and full-time workers of the institution of the counter party of the contract
2. a letter by the institution of the counter party of the contract which states that management and full-time workers of the institution do not meet the next items

(1). made, instigated or assisted a crime of human trafficking
(2). made, instigated or assisted a crime on illegal labor in this five years
(3). made, instigated or assisted a crime of illegally issuing a certificates, counterfeiting or  altering any document for a purpose of illegal entrance,  or other similar crime violating Immigration Control and Refugee Recognition Act in this five years.
(4). within five years since made a crime of Anti-Prostitution Law and completed punishment or got exempted from punishment
(5). a member of an organized crime group defined in Anti-Organized Crime Group Act or within five years since got rid of an organized crime group
3. a document which certifies that the institution has fully paid all wages to who stay in Japan with eligibility of "Entertainer" under contracts made within this three years
(g). a the following material on the institution which operates the facility where the entertainment shall be made:
1.  a certificate of registration, a copy of income statements and a material which clarifies the summary of the institution
2. a list of management and full-time workers who are engaged in business of the facility of the institution
3. a letter by the institution operating the facility which states that management and full-time workers of the institution do not meet the next items

(1). made, instigated or assisted a crime of human trafficking
(2). made, instigated or assisted a crime on illegal labor in this five years
(3). made, instigated or assisted a crime of illegally issuing a certificates, counterfeiting or  altering any document for a purpose of illegal entrance,  or other similar crime violating Immigration Control and Refugee Recognition Act in this five years.
(4). within five years since made a crime of Anti-Prostitution Law and completed punishment or got exempted from punishment
(5). a member of an organized crime group defined in Anti-Organized Crime Group Act or within five years since got rid of an organized crime group

B. (a),(c),(d),(e)of the above A., a certificate of registration of the accepting institution and a copy of income statements of the accepting institution, if the applicant meets one of the following:

1. to be engaged in activities of entertainment on drama or others hosted by an institution belonging the central government or a local government, an legally founded institution, or specially founded institution, or activities of entertainment on drama or others in schools
2. to be engaged in activities of entertainment on drama or others hosted by a public or private institution founded with financial supports from the central government, a local government or a independent governmental institution for a purpose of cultural exchanges between Japan and other countries
3. to be engaged in activities of entertainment on drama or others in a facility with a site of more than 100 thousand square meters, where entertainment of play or others with subjects of exotic scenes or culture by non-Japanese performers is held regularly for a purpose of induction  of tourists
4. to be engaged in activities of entertainment on drama or others in a facility where food or drink will not provided at seats onerously and where audience will not be attended, as long as the facility is operated by an non-commercial public or private institution or the seats are more than or equal to one hundred)
5. to be engaged in activities of entertainment on drama or others in conditions that total wages received per day by the applicant or by a group including the applicant shall exceed five hundred thousand yen,  and that the applicant will not stay in Japan for less than or equal to fifteen days
C. the following, if to be engaged in activities of entertainment other than entertainment on drama or others:
(a). a resume and a document which certifies the career of the activities
(b). a certificate of registration, a copy of income statements and a list of employees, of the accepting institution
(c). a material which clarifies the summary of the facility where the entertainment shall be heled
(d). a copy of the contract of the entertainment, if the accepting institution shall be the counterparty of the contract of the entertainment
(e). a document which certifies the contents, terms, the position and wages of the activities
D. the following, if to be engaged in activities of performing art other than entertainment:
(a). a material which certifies achievement of the performing art
(b). a document which certifies the contents, terms and wages of the activities

"Skilled Labor"「技能」

A. a certificate of the accepting institution and a copy of income statements  of the accepting institution
B. a material which clarifies the contents of the business of the accepting institution

C. a resume and a public document which certifies the career on the activities and the license
D. a document which certifies the contents, terms, the position and wages of the activities

"Technical Intern" (i)(a)「技能実習 1号-イ」

a copy  of a notice of recognition and application of the technical intern plan of "controlled by single company item 1" defined in item 1 of clause 2 of article 2 of "Act on Adequate Execution of Training of Technical Interns on Protection of Technical Interns" 「外国人の技能実習の適正な実施及び技能実習生の保護に関する法律」(”Technical Intern Act"),recognized in accordance with clause 1 of article 8 of Technical Intern Act

"Technical Intern" (i)(b)「技能実習 1号-ロ」

a copy  of a notice of recognition and application of the technical intern plan of "controlled by association item 1" defined in item 1 of clause 4 of article 2 of Technical Intern Act, recognized in accordance with clause 1 of article 8 of Technical Intern Act

"Technical Intern" (ii)(a)「技能実習 2号-イ」

A. a copy  of a notice of recognition and application of the technical intern plan of "controlled by single company item 2" defined in item 2 of clause 2 of article 2 of Technical Intern Act, recognized in accordance with clause 1 of article 8 of Technical Intern Act

B. a certificate of annual incomes and paid taxes, if applied for change of status of residence

"Technical Intern" (ii)(b)「技能実習 2号-ロ」

A. a copy  of a notice of recognition and application of the technical intern plan of "controlled by association item 2" defined in item 2 of clause 4 of article 2 of Technical Intern Act, recognized in accordance with clause 1 of article 8 of Technical Intern Act

B. a certificate of annual incomes and paid taxes, if applied for change of status of residence

"Technical Intern" (iii)(a)「技能実習 3号-イ」

A. a copy  of a notice of recognition and application of the technical intern plan of "controlled by single company item3" defined in item 2 of clause 2 of article 2 of Technical Intern Act, recognized in accordance with clause 1 of article 8 of Technical Intern Act

B. a certificate of annual incomes and paid taxes, if applied for change of status of residence

"Technical Intern" (iii)(b)「技能実習 3号-ロ」

A. a copy  of a notice of recognition and application of the technical intern plan of "controlled by association item3" defined in item 3 of clause4 of article 2 of Technical Intern Act, recognized in accordance with clause 1 of article 8 of Technical Intern Act

B. a certificate of annual incomes and paid taxes, if applied for change of status of residence

"Cultural Activities"「文化活動」

A. the following, if to be engaged in activities on science or art, or activities of specialized investigation on characteristic culture or skill in Japan:
(a). a material which clarifies the contents, terms of the activities and the summary of the institution where the activities shall be held
(b). a document which certifies the history of studying, the career and records of the activities

(c). a document which certifies capacity to pay all of the expenses during its stay
B. (a),(b),(c) of the above and the following, if to be engaged in activities on achievement with instruction of a specialist on characteristic culture or skill in Japan:

a material which clarifies the career and results of the specialist

"Short Term Stay"「短期滞在」

A. a fight ticket or any other for its departure, or a guarantee issued by a transportation company instead
B. a valid passport with which the holder can enter into any country other than Japan
C. a material which clarifies capacity to pay all of the expenses during its stay

"Student"「留学」

A. a copy of admission of the institution at which the applicant shall study

B.  a document which certifies capacity to pay all of the expenses during its stay, or, if any other shall pay the expenses then the applicant, a document which certifies capacity of who shall pay the expenses and backgrounds of the reason why he or she shall pay for the applicant

C.  a document issued by the institution of the study which certifies the contents or the subjects of the study and hours of the study, if the applicant shall be a research student or an auditor

D. if to be engaged in activities of studying at a senior high school, a junior high school or the same grade school other than a primary school, a certificate of graduation  and a document which clarifies the school career

E. if to be engaged in activities of studying at a junior high school, primary school or the same grade school, a material which clarifies the accommodation facility of the daily life

"Trainee"「研修」

A. a plan of training which clarifies the contents, necessity, the place, terms and treatment of the training

B. a document which certifies that the applicant shall be engaged in business requiring technology, skills and knowledge to be acquired in the training after returning to its home country

C. a document which certifies the career

D. a document which certifies the career of the instructor on skills and others to be acquired by the applicant in the training

E. a material which clarifies the summary of the sending institution, which should be an institution in the country of which the applicant has citizenship or where the applicant has its residence, shall commit preparation of the training in Japan

F. a certificate of registration and a copy of income statements, of the sending institution

"Dependent"「家族滞在」

A. a document which certifies the relation between the applicant and its supporter

B. a copy of a residence card or a passport of the supporter

C. a document which certifies the occupation and incomes of the supporter

"Designated Activities"「特定活動」

A. a document which certifies the contents, terms, the position and wages of the activities, if to be engaged in activities to operate business making incomes or to receive wages

B. the following other than the above:

(a). a document which certifies the activities during the stay

(b). a document which certifies capability to pay all of the expenses during the stay

"Permanent Resident"「永住者」

Please see our "Permanent Residence" Page.

"Spouse or Child of Japanese National"「日本人の配偶者等」

A. the following, if a spouse of a citizen of Japan:

(a). a document which certifies the marriage and a copy of resident register

(b). a certificate of the occupation and incomes, on the applicant or its spouse

(c). a letter of personal reference by the citizen of Japan

B. the following, if a son, a daughter or a special adapted of a citizen of Japan:

(a). a full copy of family register of the citizen of Japan, a certificate of birth of the applicant and a document which certifies the relation between the applicant and the citizen of Japan

(b). a certificate of the occupation and incomes on the applicant, its father or its mother

(c). a letter of personal reference by the citizen of Japan, if resides in Japan, or another resident  in Japan

"Spouse or Child of Permanent Resident"「永住者の配偶者等」

A. the following, if a spouse of a "Permanent Resident" or a "Extra Permanent Resident"

(a). a document which certifies the relation between the applicant and the "Permanent Resident" or the "Extra Permanent Resident"

(b). a copy of a residence card or a passport, of the "Permanent Resident" or the "Extra Permanent Resident"

(c). a document which certifies the occupation and income of the applicant or the spouse

(d). a letter of personal reference by the "Permanent Resident" or the "Extra Permanent Resident" who resides in Japan

B. the following,  if a son or a daughter of a "Permanent Resident" or a "Extra Permanent Resident"

(a). a certificate of birth or any other document which certifies the relation of the applicant and the parent

(b). a copy of a residence card or a passport, of the "Permanent Resident" or the "Extra Permanent Resident"

(c). a certificate of the occupation and incomes on the applicant, its father or its mother

"Long Term Resident"「定住者」

A. a full copy of family register, a certificate of marriage, a certificate of birth or any other document which certifies the relation or the kinship of the applicant

B. a document which certifies capability to pay all the expense during the stay or a document which certifies incomes of who shall the expenses during the stay other than the applicant

C. a letter of personal reference by a resident in Japan

III. To Apply for Extension of Visa

For the next, we shall describe  what kinds of supplemental documents are required to submit with the following application in accordance with the visa to be applied for:

application for extension of period of stay「在留期間更新許可申請書」

"Public Business"「公用」

a verbal note or any other document which certifies the position and the role of the applicant, issued by the government or the international organization

"Professor"「教授」

A. a document which certifies the contents, terms and the position of the activities

B. a certificate of annual incomes and paid taxes 

"Artist"「芸術」

A. a document which certifies the contents, terms and the position of the activities

B. a certificate of annual incomes and paid taxes 

"Religious Activities"「宗教」

A. a document which certifies continuance of the sending, from the sending institution

B. a certificate of annual incomes and paid taxes 

"Journalist"「報道」

A. a document which certifies continuance of the sending or the contract, from the foreign press

B. a certificate of annual incomes and paid taxes 

"High Skilled Professional (i)"「高度専門職1号」

A. Required documents for any of  "Professor", "Artist", "Religious Activities", "Journalist", "Business Manager", "Lawyer/Accountant", "Medical Care", "Researcher", "Instructor", "Engineer/Specialist in Humanities/International Services", "Intra-company Transferee", "Nursing Care", "Entertainer" or "Skilled Labor" in accordance with the activities

B. a material which clarifies that the applicant should meet the criteria for each sub-type (a), (b) or (c) regulated by the ministry of justice

"Business Manager"「経営・管理」

A. an income statement of the business which is managed or supervised

B. one the below:

(a) a material which clarifies number of full time worker except for the applicant

also, if the workers are more than  or equal to two, a document which shows the payroll and copies of certificates of residence, residence cards or certificates of extra permanent residence

(b) a material which clarifies amounts of the capital money or total amounts of the equity

(c) other materials which clarify the scale of the business

C. a document which certifies the contents, terms and the position of the activities

D. a certificate of annual incomes and paid taxes 

"Lawyer/Accountant"「法律・会計業務」

A. a document which certifies the contents, terms and the position of the activities

B. a certificate of annual incomes and paid taxes 

"Medical Care"「医療」

A. a document which certifies the contents, terms and the position of the activities

B. a certificate of annual incomes and paid taxes 

"Researcher"「研究」

A. a document which certifies the contents, terms and the position of the activities

B. a certificate of annual incomes and paid taxes 

"Instructor"「教育」

A. a document which certifies the contents, terms and the position of the activities

B. a certificate of annual incomes and paid taxes 

"Engineer/Specialist in Humanities/International Services"「技術/人文知識/国際業務」

A. a document which certifies the contents, terms and the position of the activities

B. a certificate of annual incomes and paid taxes 

"Intra-company Transferee"「企業内転勤」

A. a document which certifies the contents, terms and the position of the activities

B. a certificate of annual incomes and paid taxes 

"Nursing Care"「介護」

A. a document which certifies the contents, terms and the position of the activities

B. a certificate of annual incomes and paid taxes 

"Entertainer"「興行」

A. a document which certifies the contents, terms and the position of the activities

B. a copy of the contract of the entertainment

C. a certificate of annual incomes and paid taxes 

"Skilled Labor"「技能」

A. a document which certifies the contents, terms and the position of the activities

B. a certificate of annual incomes and paid taxes 

"Technical Intern Training"「技能実習」

A. a certificate of annual incomes and paid taxes 

"Cultural Activities"「文化活動」

A. a material which clarifies the content and terms of the activities, and the summary of the institution in which the activities shall be held

B. a document which certifies capability to pay all of the expenses in the stay in Japan

"Student"「留学」

A. a certificate of student status & a transcript from the educational institution in which the applicant studies, or a transcript with attendance reports if the applicant studies in a senior high school or in the same grade of school, or a document which certifies status of attendance if the applicant studies in a primary school, in a junior high school or in the same grade of school

B. a document which certifies capability of the applicant to pay all of the expenses in the stay in Japan or a document which certifies capability of the somebody else to pay all of the expenses in the stay of the applicant in Japan if she / he shall pay for the applicant

C. a material which clarifies the accommodation facility of the daily life if the applicant studies in a primary school, in a junior high school or in the same grade of school

"Trainee"「研修」

A. a document which certifies the contents, the places, terms, status of progress and the treatment of the training

"Dependent"「家族滞在」

A. a document which certifies the relation between the applicant and the supporter

B. a copy of a residence card or a passport of the applicant

C. certificates of the occupation and incomes of the supporter

"Designated Activities"「特定活動」

A. a certificate of annual incomes and paid taxes or a document which certifies its capability to pay all of the expenses in the stay in Japan

"Spouse or Child of Japanese National"「日本人の配偶者等」

A. a copy of the register of residence of the spouse, if the applicant is a spouse of a citizen of Japan

B. certificates of the occupation and incomes of the applicant, the spouse, the father or the mother of the applicant

C. a letter of personal reference by the spouse who lives in Japan if the applicant is a spouse of a citizen of Japan, or a letter of personal reference of the parent or other person who lives in Japan if the applicant is a son, a daughter,  an extra son-in-law, or an extra daughter-in-law of a citizen of Japan

"Spouse or Child of Permanent Resident"「永住者の配偶者等」

A. a documents which certifies the relation between the applicant and the spouse, if the applicant is a spouse of a permanent resident

B. a copy of a residence card or passport of the permanent resident

C. certificates of the occupation and incomes of the applicant, the spouse, the father or the mother of the applicant

D. C. a letter of personal reference by the spouse who lives in Japan if the applicant is a spouse of a permanent resident, or a letter of personal reference of the parent or other person who lives in Japan if the applicant is a son or a daughter of a permanent resident

"Long Term Resident"「定住者」

A. a full copy of family register, a certificate of marriage, a certificate of birth or any other document which certifies the relation or the kinship of the applicant

B.  a certificate of annual incomes and paid taxes or certificates of the occupation and incomes of the supporter, if the applicant has not earned any income

C. a letter of personal reference by a resident in Japan

"Designated Skilled Labor"(i) &(ii)「特定技能1号&2号」

Immigration Control and Refugee Recognition Act has been revised on April 1st, 2019 and two new types of visas have been added, "Designated Skilled Labor"(i)&(ii)「特定技能1号&2号」.

To apply for those visas, it is required so many and various documents or materials for each application, issue of a certificate of eligibility, change of visa or extension of period, from the list of 70 kinds of documents or materials.

The list of required documents or materials can be categorized as follows:

A. documents on wages of the applicant and contracts with accepting institution

B. documents of recognition of conditions of employment by the applicant

C. documents which certify career, ability of understanding & speaking Japanese, and skills necessary to its labor

D. materials which certify payments of taxes & social insurances and a consent letter of recognition on limits of extension by the applicant

E. materials which clarify the summary, registration, financial results, payments of taxes & social insurances on the accepting institution

F. materials of contents of a worker dispatch agreement, if agreed

G. The plan on supports for employees under "Designated Skilled Labor"(i) and a copy of an outsourcing agreement, if agreed

F. materials which clarify career of the support manager and the employee in charge of the support and consent letters of the both

It is thought that the above explanation is not easy to understand, as the original texts in Japanese are too complicated for a normal Japanese native other than a legal specialist to grasp the meanings.

If you have any question, please don't hesitate to contact us!

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